GENERAL INFORMATION TEMPLATE — NOT LEGAL ADVICE Customize every statement, keep only facts your records support, and obtain qualified legal review before sending. This template does not create an attorney-client relationship and does not guarantee any result. Do not use a template to respond to a lawsuit, subpoena, or Copyright Claims Board matter — those need counsel and have hard deadlines. A DMCA takedown notice also works differently: it runs through your host, and a counter-notice under 17 U.S.C. § 512(g) has serious consequences — get advice before filing one. Write in the first person. Use "we" and a firm signature block only if a lawyer or authorized representative is actually sending this letter. ---------------------------------------------------------------------- [DATE] Via [DELIVERY METHOD] [CLAIMANT OR REPRESENTATIVE] [ADDRESS] Re: [CLAIM REFERENCE] — [WORK OR IMAGE ID] To Whom It May Concern: I write concerning your correspondence addressed to [RECIPIENT], alleging unauthorized use of [WORK OR IMAGE ID] at [ALLEGED PAGE URL]. The claim as presented is disputed and unsubstantiated. This response is made without admission of any kind — including ownership, validity, copying, display, damages, or willfulness — and with all rights and defenses expressly reserved. [OPTIONAL — IF THE SENDER IS NOT YET VERIFIED] Before any substantive discussion, I require verification that this demand is genuine. Please provide the claimant's full legal identity; the sending organization's legal identity and relationship to the claimant; written authority to investigate, negotiate, settle, release, and — if asserted — litigate this claim; and confirmation, verifiable through independent channels, of the payment recipient identified in your correspondence. [OPTIONAL FACTS — INCLUDE EACH CLAUSE ONLY IF YOUR LOGS AND RECORDS ACTUALLY SUPPORT IT; DELETE EVERY CLAUSE YOU CANNOT PROVE] My preliminary technical review indicates the following, stated without waiver and subject to continuing investigation: [IF AUTO-SELECTED] — the records reviewed to date indicate the image was not manually selected or uploaded; it was obtained automatically from social-sharing or structured-data metadata supplied by the source page; [IF OFFICIAL EMBED] — the records reviewed to date indicate the image appeared through an official platform embed rendered according to the provider's published instructions and terms; [IF SERVED FROM THE SOURCE] — the records reviewed to date indicate the image was served from its original-source URL, and no copy stored on or transmitted by my systems has been identified; [IF SMALL PREVIEW] — the display was a small preview at reduced size, not a full-resolution reproduction; [IF HEADLINE + LINK SHOWN] — the display included the headline, source attribution, and a direct link to the original publication; [IF LOGS SHOW A BRIEF DISPLAY] — per system logs, the item appeared only transiently within a rotating news feed for a limited display period. [OPTIONAL — IF THE DISPLAY HAS BEEN DISABLED OR REMOVED] As a mitigation measure only, and without any admission, the challenged display has been disabled pending resolution. Relevant evidence is being preserved. The materials presently provided are insufficient to establish ownership, authority, actionable copying or display, the alleged delivery method, damages, or the absence of authorization or fair use. The claim remains unsubstantiated pending production of the following: 1. Proof of ownership, complete chain of title, and the exclusive rights allegedly infringed. 2. Written authority to investigate, negotiate, settle, release, and, if asserted, litigate this specific claim. 3. The copyright registration number, effective date, first-publication date, information sufficient to identify the asserted image within any group registration, and proof that the asserted image is covered. 4. The evidence on which the claim is based: complete URLs (including the source article, original image asset, and any metadata or oEmbed image URL), timestamps and time zones, the captures and screenshots relied on, source HTML or HTTP archives where available, the server alleged to have transmitted the image bytes, and chain of custody for the captures. 5. Evidence establishing the alleged display period. A single capture establishes a moment, not a period; identify when the alleged display began and ended and the records supporting that duration. 6. The precise technical theory alleged — upload, reproduction, cache, proxy, hotlink, embed, display, transmission, or distribution — and which person or system allegedly caused each act. 7. The factual and legal basis for rejecting authorization or fair use [IF YOU ASSERTED FACTS ABOVE, ADD: in light of the facts described above]. 8. Copies and delivery records for every prior notice concerning this alleged use. 9. The complete damages calculation: ordinary rates, materially comparable arm's-length licenses, alleged lost sales, attributable profits, and any multipliers or fees. 10. [CHOOSE ONE] A proposed settlement and complete written release identifying every released party, domain, URL, work, act, claim, and remedy, with no admission of liability. / Absent the foregoing, written confirmation that this claim is withdrawn. Please preserve all native records and metadata on your side, including capture files and correspondence. I request a hold of [30 DAYS] from the date of this letter on referral, escalation, and response deadlines — extended by agreement if requested materials arrive later — so the materials can be reviewed with counsel. Nothing in this letter accepts your factual or legal assertions, waives any defense — including authorization, license, fair use, jurisdictional and procedural defenses, and limitations on remedies — or agrees that any amount is due. Sincerely, [NAME] [ROLE, IF ANY] [ENTITY] [EMAIL] [PHONE]